Complete UK Letting Compliance Checklist 2025
Your comprehensive guide to UK letting compliance: Gas Safety, EPC, EICR, Deposit Protection, Right to Rent, HMO licensing, Awaab's Law, and more. Track every deadline, avoid penalties, and stay compliant with automated reminders.
UK Letting Compliance Overview
Essential UK Letting Compliance Requirements
Every UK landlord and letting agent must comply with these regulations. Penalties range from £1,000 to £30,000+ per violation.
Gas Safety Certificate
- Annual Gas Safe registered engineer inspection
- Certificate issued within 28 days of inspection
- Copy provided to new tenants before move-in
- Copy provided to existing tenants within 28 days
- Records retained for 2 years minimum
Energy Performance Certificate (EPC)
- Minimum rating of E required (unless exempt)
- Valid for 10 years from date of issue
- Must be commissioned before marketing
- Free copy provided to prospective tenants
- Registered on national EPC register
Electrical Installation Condition Report (EICR)
- Inspection by qualified electrician every 5 years
- Required for all new tenancies from June 2020
- Copy provided to tenants within 28 days
- Copy provided to local authority if requested
- Remedial works completed within 28 days
Deposit Protection
- Protect deposit in approved scheme within 30 days
- Provide tenant with Prescribed Information
- Use DPS, MyDeposits, or TDS
- Return within 10 days of agreement
- Cannot deduct without evidence
Right to Rent Checks
- Check all adults' immigration status before tenancy
- Accept original documents only (or via certified service)
- Take copies and record check date
- Repeat checks if limited leave to remain
- Keep records for 1 year after tenancy ends
Smoke & Carbon Monoxide Alarms
- Working smoke alarm on each storey
- CO alarm in rooms with solid fuel appliances
- Test alarms at start of each new tenancy
- Replace batteries as needed
- Repair or replace faulty alarms
Legionella Risk Assessment
- Identify water system risks
- Document control measures
- Keep water systems clean and below 20°C
- Review assessment every 2 years
- Landlord responsibility (Health & Safety at Work Act)
HMO & Selective Licensing
- Mandatory HMO license (5+ people, 2+ households)
- Additional HMO license (3-4 people in some areas)
- Selective licensing in designated areas
- Check with local council for requirements
- Renew before expiry (usually 5 years)
How to Rent Guide
- Provide latest government version to tenants
- Required for all Assured Shorthold Tenancies
- Give at start of tenancy and renewals
- Check for updated versions regularly
- Available in multiple languages
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Awaab's Law Compliance Checklist
Essential systems and processes for Awaab's Law compliance
Complaint Reception System
Ensure tenants can easily report hazards and complaints are properly logged.
Investigation Protocols
Procedures for investigating hazards within legal timeframes.
Tenant Reporting Infrastructure
Systems for providing written reports to tenants within 3 working days.
Contractor Management
Network of vetted contractors for emergency and routine repairs.
Documentation & Record Keeping
Comprehensive record-keeping systems for compliance evidence.
Alternative Accommodation Procedures
Procedures for when repairs cannot be completed within deadlines.
Communication & Alert Systems
Systems to ensure no deadlines are missed and staff are notified.
Required Documentation Per Case
Before/Intake
- Initial complaint record (date, time, person, details)
- Hazard assessment form
- Tenant vulnerability flag (if applicable)
- Preliminary categorisation (emergency vs. significant)
During Investigation
- Investigation appointment confirmation
- Investigation findings form
- Photos/evidence collected
- Risk assessment documentation
- Proposed remedial actions
Post-Investigation
- Written summary sent to tenant (within 3 days)
- Contractor instruction/work order
- Progress tracking sheets
- Completion certificates
- Post-completion inspection checklist
- Tenant sign-off/satisfaction feedback
Compliance Evidence
- Timeline documentation showing deadline compliance
- Communications log with all interactions
- Contractor response time records
- Alternative accommodation documentation
- Written reasons for any delays (with evidence)
Critical Compliance Points
- • 24-hour emergency response is a legal requirement—no exceptions
- • Written reports must be provided within 3 working days of investigation
- • “Lifestyle” defence is no longer valid—you must address all hazards
- • Poor documentation is the primary reason for enforcement action
- • Clock starts when you become aware of hazard, not formal complaint
How RRG Tracks All Your Compliance Requirements
Renters Right Guard automatically tracks every compliance deadline across your entire property portfolio. No more spreadsheets. No missed deadlines. No penalties.
Automated Reminders
Get alerts 90, 60, and 30 days before any compliance deadline. SMS and email notifications ensure you never miss a Gas Safety, EICR, or EPC renewal.
Document Storage
Store all certificates in one secure location. PDF export for council inspections. Automatic 6-year retention for Awaab's Law compliance.
Audit-Ready Reports
Generate compliance status reports for any property or your entire portfolio in seconds. Show councils you're compliant at the click of a button.
RRG Tracks These Compliance Types:
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